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Participation Fees and Support

UA Crew Participation Fees

Crew can be an expensive sport due to the high equipment costs and frequent travel. Every effort is made to keep costs to a minimum. Regattas are not intended to be income producing; they are budgeted to just cover expenses. Therefore, once a fee has been set, we depend upon collecting that fee from all registered rowers.

The participation fees for UA Crew are assessed separately for the fall and spring seasons, and will vary from season to season based on regatta schedules and the number of participants. For each season UA Crew* assesses two separate fees: (1) Registration/Equipment Fees, and  (2) Regatta Fees.

Registration/Equipment Fees: These fees are assessed to cover the season’s operating costs, including the cost of equipment and facilities maintenance and repair, equipment replacement, rental of boatyard space, coaches’ salaries, utilities, and insurance. The amount of each season’s Registration/Equipment Fees is determined by the dividing the total cost of all registration/equipment expenses by the number of participating rowers. Each rower is assessed the same amount. These fees are eligible for assistance under UA Crew’s financial assistance program (see below).

Regatta Fees: These fees are assessed to cover regatta-specific costs for the season, including transportation, hotel, food, and regatta registration costs. The amount of each season’s Regatta Fees is determined by the dividing the total cost of all regatta expenses by the number of participating rowers. Each rower is assessed the same amount. These fees are NOT eligible for assistance under UA Crew’s financial assistance program.

*UAHS assesses an athletic participation fee in the spring for all rowers participating in the spring regatta season. This fee is in addition to the Registration/Equipment Fees and the Regatta Fees. This fee is not eligible for assistance under UA Crew’s financial assistance program. However, if you have questions or concerns regarding this fee please contact the high school athletic department, which may be able to offer assistance.

The Registration/Equipment Fees and the Regatta Fees are invoiced separately. This is because Regatta Fees aren’t determinable until all of the transportation and accommodation expenses are finalized. As indicated previously, Regatta Fees do not produce income for the organization — they are calculated to just cover the expenses incurred. All efforts are made to minimize these expenses.

Invoices are due and payable on the date indicated in the invoice. If parents have questions or concerns around fee payments, parents are encouraged to contact the President (president@uacrew.org) and/or the Treasurer (treasurer@uacrew.org) of UA Crew prior to the payment due date. In most cases, payment alternatives can be arranged with sufficient notice. Alternate financial arrangements are made at the discretion of the Trustees of UA Crew, Inc.

If all financial obligations are not resolved by the end of the rowing season, rowers will not receive any awards or letters and/or will not be permitted to register for the following season until all past due amounts have been resolved.

Financial Assistance

The coaches and Trustees of UA Crew, Inc. would like every student athlete interested in being a rower to have the opportunity to compete as part of our nationally recognized team. To further that goal, UA Crew, Inc. has established a financial assistance program to help those families that might not be able to otherwise afford to row with the team.

The financial assistance program can be applied for in both the spring and fall seasons and is available throughout a rower’s high school career. It is used to reduce the Registration/Equipment Fees paid by each rower at the start each season. Families interested in requesting financial assistance should fill out a financial assistance application at the time of registration and forward it to our Treasurer at treasurer@uacrew.org. All financial assistance applications are reviewed by a committee consisting primarily of the Treasurer and President of UA Crew, Inc. and are kept confidential. It is this organization’s sincere hope that cost does not deter any athlete from participating in UA Crew.

Refund Policy

UA Crew understands that there may be valid reasons for a rower to leave the program. Parents and rowers should also understand that UA Crew makes financial commitments before the season has started for coaches, equipment, insurance, regattas, etc. Please review the following provisions before deciding to leave the program:

  • A rower who leaves the program within 7 days of his/her team’s first day on the water shall receive a full refund of all Registration/Equipment Fees and Regatta Fees paid, less a $50 cancellation fee.

  • A rower who leaves the program within 14 days of his/her team’s first day on the water shall receive a 50% refund of Registration/Equipment Fees and all unused Regatta Fees.

  • A rower who is injured and unable to complete the season shall receive a pro-rata refund of all Registration/Equipment Fees and Regatta Fees. A physician’s note may be required. The rower’s “season” shall be defined as the period from their team’s first day on the water to the last day on the water.

  • UAHS athletic participation fees are non-refundable once the student athlete has begun the sport.

  • No refund of any fees will be made in the case of a rower who is asked to leave the program for disciplinary reasons or for uninjured rowers who choose to leave the program after 14 days from his/her team’s first day on the water.