Connect with Us: Row Bears!

Volunteer Positions and Descriptions

Parent volunteers are critical to the success of the UA Crew program. Each family is asked to volunteer for four shifts per regatta season. A few things about volunteering:

  • It’s fun — Enjoy the outdoors and spend time with your teen and his/her friends.

  • It’s easy — There are a few volunteer positions that require technical expertise. The vast majority, however, do not. In most cases, we just need extra sets of eyes and hands.

  • It’s relaxed — Volunteering is not a regimented program. It’s very flexible and you will always be able to see your athlete row.

Below is a list of volunteer positions along with brief descriptions. UA Crew uses SignUpGenius and our Volunteer Chair sends an email to parent email addresses to solicit volunteers for each event. Each SignUpGenius will have a variety of positions and timeslots to choose from, each with a brief description. Please contact our Volunteer Chair at with any questions. We truly need everyone’s help!

Chuckwagon Hauler

This job requires the “hauler” to provide a pick up truck (or equivalent) capable of pulling the small covered trailer that transports tents, tarps, food supplies, our propane grill and cookware. A vehicle with a “tow package” is required to pull the chuckwagon. UA Crew budgets to compensate for gasoline to and from the regatta sites. If you are experienced in trailer driving but don’t currently have a vehicle up to the task, let us know in case there is a need for a substitute driver. You will need to drive the chuckwagon to the Food Chair’s house to load the coolers before delivering it to the destination as well as afterwards before returning it to storage. You can select to drive one direction and have someone else drive the other.


There are two levels for chaperone: Assistant and Head. Chaperones generally ride the bus to and from regattas and are provided a free hotel room for overnights. The chaperones help the coaches keep everything running smoothly. They have the first aid kit; oversee safety at roadside stops and food breaks; solve problems; make sure no one is left behind; accompany the team when restaurants are part of the plan; sleep with one eye open in hotels, and remind rowers to pick up their stuff. There is a chaperone information meeting once per season that provides additional information about chaperone training and requirements. If you are a parent of a novice rower or a varsity parent who has never chaperoned a regatta, here’s how to get added to the approved chaperone list. (Many parents believe this is the most fun job of all.)

  1. Attend a chaperone information meeting — detailed information about the meeting will be distributed via email and/or newsletter.

  2. Shadow a Head Chaperone at a home regatta.

  3. Shadow a Head Chaperone at an out of town regatta (hotel & transportation is not covered by UA Crew when shadowing).

  4. Volunteer as an Assistant Chaperone for a home regatta.

  5. Volunteer as an Assistant Chaperone for an out of town regatta.

If you complete numbers 1 and 2 above, you are able to be an Assistant Chaperone for a home regatta.
If you complete numbers 1 through 4 above, you are able to be an Assistant Chaperone for a home or out of town regatta.
If you complete numbers 1 through 5 above, you are able to volunteer as a Head Chaperone for a home or out of town regatta.

Site Set-Up Team

Want to get your volunteer effort in early and then relax and enjoy the day’s competition? Set-up requires 1-2 hours and occurs a little before the team buses arrive at the regatta site. For some regattas this may be the evening before, for others, the morning of the event. The set-up team sets up the tents, grills, and food tables. There is some creative engineering and lifting involved but plenty of tasks for all levels of physical ability.

Set-Up Coordinator

Our most experienced set-up volunteers need to sign up for this. This volunteer is in charge of the set-up team and serves as the central point of contact for set-up. He/she determines the “plan” for set-up, including the time for actual set-up to begin, location of the tent site, and organization of the set-up team.

Kitchen Open

This is an early morning workout! Volunteers will be unloading food from the chuckwagon, setting up the grills, and lighting propane. While we have a wagon to help with the hauling, we still need help getting these items from the chuckwagon to the tent site. Sometimes it’s uphill and is a challenge on the terrain. On the other hand, you’ll get to the parking lot early and enjoy being done with work early in the day.

Kitchen Prep

For a one hour shift early in the morning these volunteers help to get the kitchen “prepped” by taking breakfast items out of coolers and setting it out on the tables. This includes all utensils, cutlery, plates, dry/cold food items, fruit, drinks, etc. that will be used throughout the day. This volunteer shift can be combined with the Kitchen Open for a couple hours of critical volunteering.


The food committee provides the menu and supplies. Cooking positions are available in 2 hour shifts throughout the regatta day, usually 2 cooks at a time. We start with a hot breakfast; followed by grilled chicken sandwiches or kebabs etc. for lunch; and move into the afternoon with healthy snacks/finger foods. No one appreciates something hot off the grill more than a bunch of high school rowers that just rowed faster than the other guys!

Kitchen Helper

Helpers get the food out and keep it coming, re-supplying the team table during the day. Depending on time of day, you may be putting away food from one meal and pulling out things for the next, packing up as you go. If you can spread PB & J or spoon out the favorite chicken fried rice, you’re qualified to serve. Like cooking, it requires only 2 hours volunteering and several parents normally work together in shifts throughout the day. This is a great way to interact with the kids — they’re very sociable when they come to the food tent!

Kitchen Close

This is the reverse of the Kitchen Open job, happening at the end of the regatta. You will load up the coolers and other kitchen bins / utensils into the chuckwagon. Like the morning shift, this will be a workout, but easier since most of the food will be gone.

Site Tear-Down Team

As the name implies, this is the opposite of the Site Set-Up Team. The activity occurs in the last hour or so of the regatta. Our tent site and kitchen gets packed up while the rowers are busy getting the boats ready for travel back to the boatyard. This is perfect for those who may not be able to attend the whole regatta but can attend towards the end of the day. It’s especially suited to varsity parents, since varsity races tend to be at the end of the regatta.

Tarp Cleaner

When bad weather strikes, our tarps can get rather muddy. Cleaning the tarps is easiest with a broad driveway and a hose, a fence from which to hang the wet tarps, a few parents to clean, dry, fold and return the tarps before the next regatta to the equipment committee.